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ISLAMIC MEDICAL EDUCATION RESOURCES 04

9810-LEADERSHIP SKILLS MODULE GENERAL THEME: TIME (PART II)

Workshops at the 15th International Leadership Training programme Islamabad Pakistan 01-31st  October 1998 by Prof Dr Omar Hasan Kasule, International Islamic University, Malaysia

WORKSHOP #7

PUNCTUALITY

LEARNING OBJECTIVES:

ON TIME & IN TIME

 

PRECAUTIONS AGAINST LATENESS

 

OUTLINES:

BACKGROUND READING

Problem of punctuality

Causes of late-coming

Consequences of late-coming

On-time versus in-time

 

TEXT ANALYSIS

Fixed times for salat

Punctuality for salat

Prayer at other than its time

Punctuality for fasting

Hastening the janazat

Delay of debt repayment

 

DISCUSSION

Attitude to late-coming

Sanctions against late-coming

Excuses for late-coming

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Problem of punctuality: There is an obvious dichotomy in the Muslim mind regarding punctuality. It is taken seriously for salat and is neglected for social events and work. Late-coming is justified as culture and tradition and few get censured for being late. The problem becomes compounded when late-coming is regarded as a mark of social status; the more important members of society being expected to arrive late.

 

Causes of late-coming: Most people are late out of habit. Late-coming tells a lot about a person. It is in  a way the final common path for all inefficiencies that a person has such as poor time planning, poor planning of transition times and transition events, failure to do the right things at the right time, and inability to anticipate problems and solve them in advance. A person living in an inefficient home is likely to be late because of inability to get ready early in the morning. Persons who do not take care of servicing their cars will be late when the car breaks down on the way to the meeting. A persistently late person should therefore be considered as personally inefficient.

 

Consequences of late-coming: Those who come on time and have to wait for the late-comers before start of an activity are cheated out of their time. They are frustrated. They may decide to be also late the next time around to avoid having to wait and a vicious circle is completed. Those who come late may miss the start of the event and are thus not able to follow very well the rest of the time. They may even discuss matters out of context because they missed some information.

 

On-time versus in-time: Late-comers usually plan to arrive on time. Since unforeseen circumstances can always happen, they end up delaying. The correct approach is to be in time, to plan to arrive before the appointed time. This leaves some time to absorb delays due to emergency or unforeseen situations

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

Fixed times for salat (awqat al salat): KS p. 308, BU Kitaab 9 Baab 1, MU Kitaab 5 Hadith 166-167

 

Reward for arriving early at mosque: KS p. 157, BU Kitaab 11, Baab 4, MU Kitaab 7 Hadith 10, Abu Daud Kitaab 2, Baab 202

 

Punctuality for salat:  KS p. 314, BU Kitaab 9 Baab 5, MU Kitaab 4 Hadith 129, Abu Daud Kitaab 2 Baab 9…"It is reported on the authority of Abdullah that the Apostle of Allah ( may peace be upon him ) observed: The best of the deeds or deed is the ( observance of ) prayer at its proper time and kindness to the parents". Muslim 1:50, Chapter 37, Hadith #155 … "Uqbah b Amir said: I heard the Apostle of Allah ( may peace be upon him ) say: He who leads the people in prayer, and he does so at the right time, will receive, as well as those who are led ( in prayer ) will get ( the reward ). He who delays ( prayer ) from the appointed time will be responsible ( for the delay ) and not those who are led in prayers". Abu Daud 1:152-153, Hadith # 580 .... Being busy with other matters and delaying salat: KS p. 314 ... Punctuality on Friday: "Narrated Abu Huraira: The Prophet ( may peace be upon him ) said, " On every Friday the angels take their stand at every gate fo the mosques to write the names of the people chronologically ( i.e. according to the time of their arrival for the Friday prayer ), and when the Imam sits ( on the pulpit ) they fold up their scrolls and get ready to listen to the sermon". Bukhari 4:297, hadith # 433

 

Prayer at other than its time: KS p. 314, BU Kitaab 64 Baab 12, MU Kitaab 5 Hadith 26, Abu Daud Kitaab 2 Baab 10

 

Punctuality in fasting: Hastening breakfast (ta’ajil al fitr): KS p. 330, BU Kitaab 30 Baab 45, MU Kitaab 13 Hadith 47-51, Abu Daud Kitaab 14 Baab 21  ... Delaying suhur: KS p. 331

 

Hastening the janazat: KS p. 161, BU Kitaab 23 Baab 51, MU Kitaab 11 Hadith 51-59, Abu Daud Kitaab 20 Baab 33 & 45

 

Delay of debt repayment: KS p. 239, BU Kitaab 38 Baab 12, MU Kitaab 22 Hadith 33

 

DISCUSSION:

Describe the attitude to and practice of late-coming in your community?

 

What sanctions, if any, does your community impose on late-comers

 

What are the usual excuses for late-coming

 

How can you tell a genuine from a non-genuine excuse?

 

 

YOUR NOTES:

WORKSHOP #8

BALANCE IN TIME MANAGEMENT

LEARNING OBJECTIVES:

TIME FOR SELF, FAMILY, AND COMMUNITY

 

BALANCE AMONG TASKS IN TIME ALLOCATION

 

AVOIDING EXTREMES

 

OUTLINES:

BACKGROUND READING

Self  versus Work:

Self versus Family:

Self versus community:

Imbalance among acts of ibadat:

 

TEXT ANALYSIS

Time for yourself and family

Exaggeration in ibadat forbidden

Equilibrium in time management

Moderation in time management

Balancing different activities

 

DISCUSSION

Occurrence of imbalance in time allocation

Consequences of time imbalance for the family

Health consequences of imbalance in time allocation

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Self  versus Work: It is a mistake for a person to devote so much time to work earning a living and forgetting the needs of the body. The consequence are physical and psychological disorders. 

 

Self versus Family: Parents especially fathers spend so much time in work and social commitments and forget their families. As a consequence there is dysfunction in the family itself.

 

Self versus community: An individual must strike a balance between the commitments in the community and his or her own needs. Too much time in the community could affect the individual’s work and health. On the other hand being so engaged in personal pursuits and neglects the community with the result that the social and psychological support networks are broken.

 

Imbalance among acts of ibadat:

               

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

                Time for yourself and family: "Narrated Abdullah b Amr: Once Allah's Apostle ( may peace be upon him ) said to me," I have been informed that you pray all the night and fast during the day." I said" ( yes ) I do so" He said, " If you do so, your eye-sight will become weak and you will become weak. No doubt, your body has a right on you, and your family has a right on you, so fast ( for some days ) and do not fast ( for some days ) pray ( for some time ) and then sleep". Bukhari 2:140 … "Aisha said: The Prophet ( may peace be upon him ) called Uthman b. Mazun. When he came to him, he said: Uthman, did you dislike my practice? He said: No, by Allah, but I seek your practice. He said: I sleep, I pray, I keep fast, I ( some times ) leave fast, and I marry women. Fear Allah, Uthman, your wife has a right on you, your guest has a right on you, your self has a right on you; you should keep fast and ( sometimes ) leave fast, and pray and sleep".Abu Daud 1:358, Chapter 468, Hadith # 1364 …. "Narrated Abdullah b Amr: The news of my daily fasting and praying every night throughout the night reached the Prophet ( may peace be upon him ). So he sent for me or I met him, and he said, " I have been informed that you fast everyday and pray every night ( all the night ). Fast ( for some days ) and give up fasting ( for some days); pray and sleep, for your eyes have a right on you, and you body and you family ( i.e. wife ) have a right on you." I replied. " I have more power than that ( fasting )." The Prophet ( may peace be upon him ) said, " Then fast like the fasts fo ( the Prophet ) David. " I said, " How?" He replied, " He used to fast on alternate days, and he used not to flee on meeting the enemy." I said, " From where can I get that chance?" ( Ata said, " I do not know how the expression of fasting daily throughout the life occured.") So, the Prophet ( may peace be upon him ) said, twice, " Whoever fasts daily throughout his life is just as the one who does not fast at all". Bukhari 3:112-113, hadith # 198 .... Prophet doing domestic chores: KS p. 482, BU Kitaab 69 Baab 38

 

Exaggeration in ibadat forbidden (ghuluw fi al ibadat): KS p. 330, BU Kitaab 30 Baab 51, MU Kitaab 13 Hadith 181-182-186, Abu Daud Kitaab 14 Baab 54 & 57 …  "Narrated Anas b Malik: Once the Prophet ( may peace be upon him ) entered the Mosque and saw a rope hanging in between its two pillars. He said, " What is this rope?" The people said, " This rope is for Zainab who, when she feels tired, holds it ( to keep standing for the prayer.)" The Prophet ( may peace be upon him ) said, " Don't use it. Remove the rope. You should pray as long as you feel active. and when you get tired. sit down". Bukhari 2:139, hadith # 2517

 

Equilibrium in time management: Narrated Abu Juhaifa: The Prophet made a bond of brother­hood between Salman and Abu Ad‑Darda. Salman paid a visit to Abu Ad-Darda' and found Um Ad‑Darda' dressed in shabby clothes and asked her why she was in that state. She replied, "Your brother Abu Ad‑Darda' is not interested in (the luxuries of) this world." In the meantime Abu Ad‑Darda' came and prepared a meal for Salman. Salman requested Abu Ad‑Darda' to eat (with him), but Abu Ad‑Darda' said, "I am fasting." Salman said, "I am not going to eat unless you eat." So, Abu Ad‑Darda' ate(with Salman). When it was night and (a part of the night passed), Abu Ad‑Darda' got up (to offer the night prayer), but Salman told him to sleep and Abu Ad‑Darda' slept. After sometime Abu Ad‑Darda again got up but Salman told him to sleep. When it was the last hours of the night, Salman told him to get up then and both of them offered the prayer. Salman told Abu Ad‑Darda', "Your Lord has a right on you, your soul has a right on you, and your family has a right on you; so you should give the rights of all those who has a right on you." Abu Ad‑Darda' came to the Prophet came and narrated the whole story. The Prophet said, "Salman has spoken the truth.". Bukhari 3:107‑108, hadith # 189

 

Moderation in time management: Narrated Abdullah bin Amr bin Al-As: Allah's Apostle said to me, "O Abdullah! Have I not been informed that you fast during the day and offer prayers all the night." Abdullah replied, "Yes, O Allah's Apostle!" The Prophet said, "Don't do that; fast for few days and then give it up for few days, offer prayers and also sleep at night, as your body has a right on you, and your wife has a right on you, and your guest has a right on you. And it is sufficient for you to fast three days in a month, as the reward of a good deed is multiplied ten times, so it will be like fasting throughout the year." I insisted (on fasting) and so I was given a hard instruction. I said, "O Allah's Apostle! I have power." The Prophet said, "Fast like the fasting of the Prophet David and do not fast more than that." I said, "How was the fasting of the Prophet of Allah, David?" He said, "Half of the year," (i.e. he used to fast on every alternate day). Afterwards when Abdullah became old, he used to say, "It would have been better for me if I had accepted the permission of the Prophet (which he gave me i.e. to fast only three days a month).". Bukhari 3:110-111, hadith # 196     

 

Balancing different activities: Yahya reported: I and 'Abdullah b. Yazid set out till we came to Abu Salama. We sent a messenger to him (in his house in order to inform him about our arrival) and he came to us. There was a mosque near the door of his home, and we were in that mosque, till he came out to us. He said: If you like you may  enter  (the house) and, if you like, you may sit here (in the mosque). We said:  We would rather sit here and (you) relate to us. He (Yahya) then narrated that Abdullah b 'Aml b. al-As (Allah be pleased with them) told him: I used to observe fast uninterruptedly and recited the (whole of the) Qur'an every night. It (the uninterrupted fasting and recital of the Qur'an every night) was mentioned to the Apostle of Allah (may peace be upon him) or he sent for me, and I went to him and he said to me : I have been informed that you fast continuously and recite (the whole of the Qur'an) every night. I said: Apostle of Allah, it is right, but I covet thereby nothing but good, whereupon he said: It suffices for you that you should observe fast for three days during every month. I said: Apostle of Allah, I am capable of doing more than this. He said: Your wife has a right upon you, your visitor has a right upon you, your body has a right upon you; so observe the fast of David, the Apostle of Allah (peace be upon him), for he was the best worshipper of Allah. I said: Apostle of Allah, what is the fast of David? He said: He used to fast one day and did not fast the other day. He (also) said: Recite the Qur'an during every month. I said: Apostle of Allah, I am capable of doing more than this, whereupon he said: Recite it in twenty days; recite it in ten days. I said: I am capable of doing more than this, whereupon he said: Recite it every week, and do not exceed beyond this, for your wife has a right upon you, your visitor has a right upon you, your body has a right upon you. He ('Amr b. 'As) said: I was hard to myself and thus I was put to hardship. The Apostle of Allah (may peace be upon him) had told me: You do not know you may live long (thus and bear the hardships for a long time), and I accepted that which the Apostle of Allah (may peace be upon him) had told me. When I grew old I wished I had availed myself of the concession (granted by) the Apostle of Allah (may peace be upon him) This hadith has been narrated by Yahya b. Abu Kathir with the same chain of transmitters and he made this addition after these words: During every month, (fasting) for three days, there is for you ten times for every good and that is perpetual fasting (for three days would bring a reward for full thirty days). I said: What is the fast of the Apostle of Allah, David? He said: Half of the age (observing fast on alternate days for the whole life). And in the hadith no mention has been made of the recital of the Qur'an, and he did not say: Your visitor has a right upon you, but (instead) he said: Your son has a right upon you.

Muslim 2: 563, Chapter 436, Hadith #2588

 

DISCUSSION:

Give examples from your community of imbalance in time allocation

 

What are the social consequences for the family of time allocation imbalance

 

What are the health consequences of imbalance in time allocation

 

YOUR NOTES:

 

WORKSHOP #9

MANAGING INTERRUPTIONS

LEARNING OBJECTIVES:

TYPES OF INTERRUPTIONS

 

TACTFUL APPROACH FOR EACH TYPE OF INTERRUPTION

 

OUTLINES:

BACKGROUND READING

Types of interruptions

Saying 'no’ and the consequences of refusal

Time robbers and drop-in visitors

Lengthy conversations

The telephone

Office paper work

Personal problems

 

TEXT ANALYSIS

Brevity and precision

Etiquette of visiting

Etiquette of conversation

 

DISCUSSION

Examples of time-wasting

Polite ways of getting rid of unwanted visitors

Cutting off a rambling useless conversation

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Types of interruptions: The commonest interruptions are: interruptions by too much paperwork, telephones, and drop-in visitors. These interruptions singly or together  prevent listening, concentration and planning. Yiu must know and have strategies for managing interruptions. A good time manager will know how to avoid interruptions before they occur. Deal with distractions effectively and in the best interests of your general mission. Do not be misled by apparent urgency. Check if the distraction fits your priorities. You can ignore it even if it is very urgent. Always stick to your priorities.

 

Saying 'no' and the consequences of refusal: Learn to control your time. Be prepared to say no if your schedule will not allow. Be polite when you turn down requests for your time so that you do not lose friends. When you turn people down, show understanding that their needs are important. Do something else as a substitute but at a time of your choice and convenience. Give more than was asked for when it is convenient to you. Negotiate a trade: you help them, and they help you.

 

Time robbers and drop-in visitors: Avoid people who waste time. They are robbers who take your time and leave you with the frustration of unfinished projects and missing deadlines. Teach others to respect your privacy. Communicate your displeasure firmly but politely. Be accessible at your convenience because a leader must be accessible. Make sure that you can not be found sometimes so that you can accomplish important and time-sensitive work. Be tactful, save time, lose no friends. Learn or develop technics of screening visitors. You must be able to handle people who have no business in your office.

 

Lengthy conversations: Avoid lengthy conversations that do not contribute directly to your time priorities. Control conversations by steering then to subjects that interest you and allowing no diggression. Master polite ways of cutting off a useless conversation.

 

 

The telephone: Take care of the telephone, it is a proven time waster. Keep blocks of time for concentrated work when you do not answer the phone. Limit conversations on the phone and always ask specific questions and raise specific issues to save time. Organize and write down your thoughts before calling. Develop effective ways of screening telephone calls. Learn how to put callers on hold without irritating them.

 

Office paper work: Control your office paper-work. There are only three ways of dealing with any piece of paper that comes to your office: throw it in the waste paper basket, file it away, or take action on it immediately. Sort your papers in a logical way that reflects priorities. Never handle a paper more than twice otherwise it will pile up. Learn to work quickly and without mistakes. Mistakes waste time by requiring to repeat the work. Concentration is the key to doing jobs faster. A well-organized work-place saves time. Use model letters for routine correspondence. Make make sure equipment and supplies are available. Organize your paper work on the desk. Keep a phone and address directory handy so that you do not have to waste time searching. Establish a systematic filing system to be able to retrieve documents easily.

 

Personal problems: Do not let personal problems interfere with your job performance.

 

Missing deadlines: You may from time to time miss important deadlines. Acknowledge the problem early and accept responsibility then negotiate new deadlines.

 

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

 

Brevity and precision: KS p. 492, BU Kitaab 7 Baab 1, MU Kitaab 5 Hadith 3, Abu Daud Kitaab 2 Baab 174

 

Etiquette of visiting

 

Etiquette of conversation

 

DISCUSSION:

Give examples from your experience of time wasting because of the following:

Drop-in visitors

Telephones

Disorganised paperwork

 

What are the polite ways in your community of getting rid of an unwelcome visitor

 

How can you politely cut off a rambling useless conversation

 

YOUR NOTES:

 

WORKSHOP #10

POOR TIME PLANNING

LEARNING OBJECTIVES:

CAUSES & CONSEQUENCES OF POOR TIME PLANNING

 

AVOIDING TIME POOR PLANNING

 

OUTLINES:

BACKGROUND READING

Manifestations of poor time planning

Overwhelming work

Meetings

Anticipation

 

TEXT ANALYSIS

 

DISCUSSION

Schedule conflicts

Contingency planning

Changing priorities

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Manifestations of poor time planning: poor scheduling, poor prioritizing, lack of contingency plans, trying to do everything and not delegating, poorly kept diary that is incomplete and with conflicts, overwhelming work, changing priorities, and too many meetings

 

Overwhelming work: Managers get overwhelmed with too much work to be done in a short time. They get bogged down in routine work and forget the essential functions of management, communication, and planning. It is these that lead to organizational growth. Managers find themselves overwhelmed when they fail to train subordinates and delegate work to them. When the manager does work that subordinates are supposed to do, grid-lock results. One manager however efficient he may be can handle only so much load. Avoid over-commitments. When they occur try to reduce them to a manageable level. 

 

Meetings: Avoid meetings that waste time and achieve little. The characteristics of such meetings are: no objective,  no agenda, no time limits, and late coming.

 

Anticipation: Many mistakes in time planning arise out of failure to anticipate events such that emergencies get out of control and deadlines are missed. Emergencies and crisis management do occur but if they recur too often they indicate fundamental problems. You are in trouble if you spend all your time putting down fires. Whe a crisis occurs you must start by determining whose crisis it is. In many cases what we consider a crisis is someone else’s failure to plan well and is not our problem and we should tell him so. It is very bad to miss deadlines especially if this occurs repeatedly. It is an indication of poor planning or management. You must always have an internal deadline which is much earlier than the external deadline that you give to others. Be realistic when setting dealines. Be ready to revise if the need arises. Make your commitments appropriate to your level of ability to deliver. Commitments should be soft when things are not that clear. Monitor progress as you go along so that you may revise the deadline in time. However sometimes you may fail to keep a dealine. Acknowledge problem early. Accept responsibility . Negotiate a new deadline

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

 

DISCUSSION:

Give examples from your experience when schedule conflicts occurred. Whay was the cause and what was the cause and what were the consequences?

 

Explain in your own words what contingency planning means. Give an examples

 

Explain how changing priorities in the middle of an activity causes scheduling problems

 

YOUR NOTES:

 

WORKSHOP #11

HABITS AND ROUTINES

LEARNING OBJECTIVES:

HABITS AND ROUTINES GOOD FOR TIME MANAGEMENT

 

HABITS AND ROUTINES BAD FOR TIME MANAGEMENT

 

INCULCATING THE CULTURE OF TIME

 

 

OUTLINES:

BACKGROUND READING

Procrastination

Habits and routines

Reactive and not pro-active behavior

 

TEXT ANALYSIS

Routines of life

Forgetting & negligence

Procrastination

Initiative to take action quickly

 

DISCUSSION

Causes of procrastination

Unproductive efforts

Routine

Pro-activity

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Procrastination: Avoid procrastination. Identify why you procrastinate. It may be unrealistic perfectionism, fear of failure, lack of self-confidence, lack of authority, worry about being criticized, not being satisfied with work etc. Commit yourself to deadlines and when the time comes present the best work you can do knowing that you could improve if you worked longer at it. Clarify others' expectations you may be trying to achieve unreasonable standards. Do not continuously revise.

 

Habits and routines: Certain routines of life lead to fixed habits and inflexibility. Habits can be good or bad. Bad habits are difficult to break. You need to find a correct balance between routines and a flexible life style. Ramadhan, I'itikaf are opportunities to break the daily routine of the year. They provide a welcome change.

 

Reactive and not pro-active behavior: Many people do not take control of their life and time. They do not plan and pursue specific goals and objectives. They just wait for things to happen and then take action. This reactive behaviour wastes a lot of time and does not lead to any specific achievements over a time. Successful persons must be pro-active, they define goals and then pursue them. They know their priorities. They take pre-emptive action to resolve problems even before they are apparent to others.

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

Routines of life: The mutual rivalry for piling up ( the good things of this world ) diverts you ( from the more serious things ). Until you visit the graves. But nay you soon shall know ( the reality ). Again, you soon shall know!. Nay, were you to know with certainty of mind, ( you would beware! ). You shall certainly see Hellfire! Again, You shall see it with certainty of sight!  Then, shall you be questioned that Day About the joy ( you indulged in !).

Qur'an 102

 

Forgetting and negligence: KS p. 315, BU Kitaab 9 Baab 37, MU Kitaab 5 Hadith 309-316, Abu Daud Kitaab 2 Baan 11

 

Omar against procrastination: According to Umar b. al Khattab said, " Strength in what one does ( comes only ) when you do not put off today's deed until tomorrow. Trustworthiness ( comes only ) when what is kept secret does not run counter to what is made public. Fear Allah, piety ( comes only ) through fear, anyone fearing Alalh will be preserved by Him.". Tabari 14:120

 

Initiative to take action quickly: KS p. 83 … Husain b Abd al‑Rahman reported: I was with Sa'id b Jubair when he said: Who amongst you saw a star shooting last night? I said: It was I; then I said: I was in fact not (busy) in prayer, but was stung by a scorpion (and that is the reason why I was awake and had a glimpse of the shooting star) He said: Then what did you do? I said: I practiced charm. He said: What urged you to do this? I said: (I did this according to the implied suggestion) of the hadith which al‑Shu'ba narrated. He said: What did al‑Shu'ba narrate to you? I said: Buraida b Husaib al‑Aslami narrated to us: Tho charm is of no avail except in the case of the (evil influence) of an eye or the sting  of a scorpion. He said: He who acted according to what he had heard (from the Holy Prophet) acted rightly, but Ibn Abbas narrated to us from the Apostle of Allah (may peace be upon him) that he said: There were brought before me the peoples and I saw an apostle and a small group (of his followers) along with him, another (apostle) and one or two persons (along with him) and (still another) apostle having no one with him. When a very large group was brought to me I conceived as if it were my Ummah. Then it was said to me: It is Moses and his people. You should look at the horizon, and I saw a very huge group. It was again said to me: "See the other side of the horizon, and there was (also) a very huge group. It was said to me: This is your Ummah, and amongst them there were‑seventy thousand persons who would be made to enter Paradise without rendering any account and without (suffering) any torment. He then stood up and went to his house. Then the people began to talk about the people who would be admitted to Paradise without rendering any account and without (suffering) any torment. Some of them said: They may be those who (have had the good fortune of living) in the company of the Messenger of Allah (may peace be upon him) and some of them said: They be those who were born in Islam and did not associate anything with Allah. Some people mentioned other things. Thereupon came forth the Messenger of Allah (may peace be upon him) before them and he said: What was that which you were talking about? They informed him. He said: They are those persons who neither practice charm, nor ask others to practice it, nor do they take omens, and repose their trust in their Lord. Upon this 'Ukkasha b. Mihsan stood up and said: Supplicate for me that He should make me one among them. Upon this he (Messenger of Allah) said: Thou are one among them. Then another man stood up and said: Supplicate before Allah that He should make me one among them. Upon this he said: 'Ukkasha has preceded you. Muslim 1:141-142, Chapter 91, Hadith #625

 

DISCUSSION:

What in your experience are the commonest causes of procrastination?

 

How can a person be actually busy while not being productive

 

Why do people feel comfortable with routine even if it is unproductive and inefficient

 

Why in your opinion many people tend to be reactive and not pro-active

 

YOUR NOTES:

 

WORKSHOP #12

MEETINGS

LEARNING OBJECTIVES:

CHARACTERISTICS OF SUCCESSFUL MEETINGS

 

CHARACTERISTICS OF TIME-WASTING MEETINGS

 

DEALING WITH A TIME-WASTING MEETING

 

OUTLINES:

BACKGROUND READING

Good reasons for calling meetings

When not to call meetings

Success of meetings

Dealing with meetings that waste time

Decisions at meetings

 

TEXT ANALYSIS

Dua at leaving a group meeting

 

DISCUSSION

Reasons for calling meetings

Reasons for success of meetings

Reasons for failure of meetings

 

BACKGROUND READING

INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK

 

Chapter overview: This chapter discusses successful and unsuccessful meetings and gives practcal hints on how to get the best out of a meeting

 

Good reasons for calling meetings

Goal clarification

Information

Decision-making

Introducing new ideas

Conflict resolution

Resolve implementation bottle-necks

 

When not to call meetings

Availability of alternative to meeting

Not enough time to prepare

Key players not available

Personal/sensitive matters

 

Success of meetings: Most of the group work is carried out at meetings. Success of meetings depends on: calling meetings when they are actually necessary, having a clear agenda, maintaining the meeting focus on the set agenda, and listening to others. Set specific objectives. Invite only those absolutely needed: those with knowledge and expertise, implementors of decisions, and those who will follow-up. Follow-up on invitations: verify that all participants will be available , remind them  about dates and place. Choose meeting place with care. You should have a well structured agenda: introduction, purpose of meeting, and key issues for discussion. Stick to the agenda. Plan to control discussions: give background, plan to reach conclusions, guide meeting to a consensus, give every one a chance to speak, encourage quiet ones, control domineering types, summarize decisions and task assignments, assign follow-up tasks and set deadlines,  end on a high note. Time management: start on time, end on time, and establish time limits for each agenda item. Follow-up, circulate minutes and action lists.

 

Meetings that waste time: Meetings are the commonest time-waster in organizations. It is more important to do something about problems than to talk about them. Meetings that waste your time have the following characteristics: no objective, no agenda, no time limits, and participants come late. You have several alternatives of dealing with such meetings. If you have a good excuse do not attend. Finish your priority work and be late. Arrive on time and leave early. Bring work to do during boring meeting sessions. Excuse yourself for 15-20 minutes to do priority work. Meetings that wreck meetings: Invite as many people as possible. Invite anyone . Cover as many topics as possible. Discuss important issues last. Spend most of the time on unimportant issues

 

Decisions at meetings: Decisions taken at group or team meetings must be binding. If they are not there is no purpose in holding the meeting. If the meeting is meeting in a role other than decision-making, it is fair to inform the participants of that.

 

TEXT ANALYSIS

INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.

Dua at leaving a group meeting: "Hazrat Abu Burdah reported that when his holiness intended to stand up ( to go ) from a majlis, he used to say at the end: Subhank allahum wa bihamdik ashahdo an la illah ila ant astghfrk wa toub ilaik. So a man said: O Messenger of Allah! You make a statement which you did not utter formerly. His holiness said: I say it for the atonment of that thing which happens in the majlis" Hayat 3:313

 

DISCUSSION:

What is the most common reason for calling meetings in your organisation

 

Describe meetings in your experience that were successful and the reasons for the success

 

Describe meetings in your experience that failed and the reasons for the failure

 

 

YOUR NOTES:

Professor Omar Hasan Kasule Octobet 1998